The Sidmouth Victoria Hospital Comforts Fund
Affiliated to the National League of
Objects and Rules
The work of the Sidmouth Hospital Contributory Scheme was continued after the establishment of the National Health Service by the Sidmouth Victoria Hospital Cottage Comforts Fund founded in November 1948. The word “Cottage” was removed from the title in 2000.
The Comforts Fund is affiliated to the National League of Hospital Friends.
The Constitution underwent revision in 2002 to take account of the establishment of the east Devon Primary Healthcare Trust and the increasing importance of care in the community
OBJECTS AND RULES
- The name of the Society is “The Sidmouth Victoria Hospital Comforts Fund”
2. In these rules-
(a) the expression “the Comforts Fund” means the Association constituted by these Rules;
(b) the expression “the Committee” means the Committee for the time being of the Comforts Fund as hereinafter constituted:
(c) the expression “the Secretary” means the Secretary for the time being of the Comforts Fund;
(d) the expression “these Rules” includes any amendment or alteration thereof for the time being in force.
3. The Comforts Fund is established to assist, in such ways as are charitable, patients served by the Sidmouth Victoria Hospital and its health related support services who are sick, convalescent, disabled, handicapped or infirm and generally to support the work of the said hospital and its said services. In furtherance of this object the charity may:-
(i) mobilise, encourage, foster and maintain the interest of the public in the patients and staff and support of the work of the Sidmouth Victoria Hospital (hereinafter called “the hospital”) by means of voluntary service.
(ii) Provide funds for the purpose of supplementing in such manner as the Comforts Fund thinks fit the service provided by the hospital and its health related support services for the health, welfare and comfort of patients, in particular by the provision of facilities, buildings and equipment which may be required for the treatment of such patients, or for the efficient running of the hospital and its health related support services.
(iii) Recruit and assist in the recruitment of voluntary workers for the hospital.
(iv) Provide a link between the hospital and the community which it serves.
(v) Co-operate with all other bodies for the benefit of the hospital.
(vi) Encourage inter-communication and co-operation with other Leagues of Friends of hospitals or with other similar bodies.
(vii) Do all such things as are incidental or conducive to the attainment of the above objects or any of them.
4. The existing members and such other persons as the Committee shall admit to membership shall be members of the Comforts Fund.
5. There shall be a subscription payable by all members of the Comforts Fund. Members may pay subscriptions annually on 1st November in each year, or may pay one subscription for life. The amount of such annual and life subscriptions shall be fixed from time to time by the Committee.
Officers and Committee
6. (1) There shall be a committee and the business of the Comforts Fund shall be conducted and managed by the Committee who may exercise all such powers of the Comforts Fund and do on behalf of the Comforts Fund all such acts as may be exercised and done by the Comforts Fund and as are not by these Rules required to be exercised or done by the Comforts Fund in General Meeting.
(2) The Committee shall consist of the Treasurer of the Comforts Fund and of not less than six or more than seventeen other persons. No person shall be a member of the Committee who is not a member of the Comforts Fund. In addition the Committee may annually co-opt not more than three other suitable persons whether members of the Fund or not (but such persons who are not members may vote in committee only and shall have no vote in a General Meeting of the Fund). All persons so co-opted shall vacate office at the end of the current year, but may be reco-opted in any subsequent year.
(3) At the conclusion of every Annual general Meeting, one third of the members for the time being of the Committee, or if their number is not three or a multiple of three, then the nearest to one third shall retire from office.
(4) The members of the Committee to retire in each year shall be those who have been longest in office since their last election, but as between persons who became members of the Committee on the same day those to retire shall (unless they otherwise agree among themselves) be determined by lot.
(5) Retiring members of the Committee shall be eligible for re-election.
(6) The Committee shall elect a Chairman to be Chairman of the meetings of the Committee, and at any meeting of the Committee at which the Chairman is not present they may elect one of their number to be Chairman of that meeting in his place.
(7) The Committee shall appoint a Treasurer, who shall be one of their number, and shall fix the period of his appointment. The Committee may at any time remove the Treasurer from office and appoint some other person in his place.
(8) The Committee may elect any member of the Comforts Fund to be a member of the Committee to fill any vacancy to hold office until the conclusion of the Annual General Meeting then next following.
(9) The Committee may meet together for the dispatch of business, adjourn and otherwise regulate their meetings, as they think fit. Questions arising at any meeting shall be decided by a majority of votes. In the case of an equality of votes, the Chairman shall have a second or casting vote. Any two members of the Committee may, at the Secretary on the requisition of the two members shall, at any time summon a meeting of the Committee, not earlier than two clear days and not later than four clear days after the receipt by the Secretary of such notice specifying the business to be transacted thereat, and no other business shall be done at the meeting that the business named in the said notice. At least four meetings of the Committee shall be held in each calendar year.
(10) The quorum necessary for the transaction of the business of the Committee may from time to time be fixed by the Committee, and unless so fixed shall be five.
(11) The continuing members of the Committee may act notwithstanding any vacancy in their body, but if and so long as their number is reduced below six the continuing members of the Committee may act for the purpose, of increasing the number of the members of the Committee or of summoning a General Meeting of the Comforts Fund and not for any other purpose.
(12) The Committee may delegate any of their powers to Sub-committees consisting of such member or members of their body as they think fit. Any Sub-committee so formed shall be in the exercise of the powers so delegated conform to any regulation that may be imposed on it by the Committee.
(13) The Sub-committee may elect a Chairman of its meeting and the provisions of Sub-rule (9) of this Rule (except as to the number of meetings) inclusive shall apply mutatis mutandis to any Sub-committee.
(14) All acts done by any meeting of the Committee or of any Sub-committee or by any person acting as a member of the Committee or any Sub-committee shall, notwithstanding that it be afterwards discovered that there was some defect in the appointment of any such person, be valid as if such person had been duly appointed.
(15) The Committee shall appoint a Secretary who may (but need not) be a Member of the Committee and shall fix the period of his appointment. The Committee may at any time remove the Secretary from office and appoint some other person in his place.
(16) Subject and without prejudice to the foregoing provisions of this paragraph election so f members of the Comforts Fund to the Committee shall take place only at an Annual General Meeting.
(17) The Committee shall appoint a membership secretary who must be a member of the Committee and shall fix the period of his appointment. The Committee may at any time remove the membership secretary from office and appoint some other person in his place.
(18) The Committee shall appoint a President, and shall fix the period of his appointment. The Committee may at any time remove the President from office and appoint some other person in his place.
(19) The Committee shall appoint a Vice President, and shall the fix the period of his appointment. The Committee may at any time remove the Vice President from office and appoint some other person in his place.
7. (1) An Annual General Meeting of the Comforts Fund shall be held in each calendar year and at a date not later than fifteen months after the last Annual General Meeting. The Chairman of the meeting shall be the Chairman of the Committee or in his absence then the members present shall elect a Chairman from amongst themselves.
(2) The Committee may at any time call an Extraordinary General Meeting and must do so if requested in writing by not less than six members of the Comforts Fund.
(3) The Secretary shall give at least fourteen days notice in writing of General Meetings and the purpose thereof to all members entitled to receive notices of meetings.
(4) At a General Meeting each member shall have one vote. Voting shall be by showing of hands only unless a ballot is determined by not less than six persons present.
(5) The Chairman’s direction as to how a ballot is to be taken, his declaration as to the result of any voting and his decision on any question of procedure or point of order at a General Meeting shall be considered final. In the event of an equal vote the Chairman shall have a casting vote.
(6) No vote may be cast by proxy.
(7) No business shall be transacted at any General Meeting of the Comforts Fund unless a quorum of members is present at the time when the meeting proceeds to business. Six members personally present shall be a quorum. If within half an hour from the time appointed for the meeting a quorum is not present the meeting, if convened upon the requisition of members, shall be dissolved; in any other case it shall stand adjourned to the same day the next week, at the same time and place; and if at the adjourned meeting a quorum is not present within half an hour from the appointed time for the meeting the members present shall be a quorum.
8. There shall be prepared annually and laid before the Comforts Fund in General Meeting an audited statement of accounts and a report of the Comforts Fund activities.
Cessation of Membership
9. If the subscription of any member shall be in arrears and unpaid for a period exceeding eleven calendar months the Treasurer or Secretary shall give him notice in writing that unless he pays his arrears within fourteen days he will be deemed to have resigned; and if such member shall not within fourteen days after service of such notice have paid his arrears he shall be deemed to have resigned.
10. If a member has given to the Secretary an address within the British Isles for the giving of notices to him (and not otherwise) he shall be entitled to received notices of all meetings of the Comforts Fund. The notice may be given by the Comforts Fund to any member either by delivering it by hand to him or to his address or by sending it by post to him at such address. Where such a notice is sent by post service of the notice shall be deemed to be effected properly addressing, prepaying and posting the letter containing the notice, and to have been effected, in the case of the notice of a meeting, at the expiration of forty-eight hours after the letter containing the notice is posted (provided such letter has been sent by first class post), and in any case at the time at which the letter would be delivered in the ordinary course of post.
11. (1) The moneys and property of the Comforts Fund not immediately required for the purposes of the Comforts Fund may be held by or vested in such person or persons as the Committee may from time to time determine, and the Committee may appoint two or more persons, whether members of the Comforts Fund or not, to hold any such moneys or property upon trust for the Comforts Fund.
(2) Cheques drawn on behalf of the Comforts Fund shall be signed by such person or persons as the Committee may from time to time direct.
12. All officers shall be honorary save that the Committee, when the Secretary is not a member of the Committee, may pay him such remuneration as they think fit. The Committee may appoint and employ such assistant secretaries or clerks as they think fit. They shall appoint (and may pay proper remuneration to) Auditors.
Alteration of Rules
13. The Comforts Fund may by a majority of not less than two-thirds of the members present at an Annual General Meeting or Extraordinary General Meeting alter, add to or delete all or any of the objects of the Comforts Fund and alter the rules and constitution, provided that notice of intention to propose such alteration, addition or deletion and the details thereof are served upon each member, with the notice required to be given by Rule 7 (3) hereof, and provided also that no alteration in the objects of the Comforts Fund shall be made which would authorise the application of the property of the Comforts Fund for objects which are not charitable.
14. No action or decision of the Committee or of any meeting of the Comforts Fund shall be invalidated by reason only of informality or neglect in any service of notices or in any matter or matters or procedure, unless in the opinion of the Committee such informality or neglect has resulted or may result in a situation which is unjust.
Provision for Dissolution
15. Upon dissolution of the Comforts Fund the surplus assets (if any) of the Fund remaining after the satisfaction of all debts and liabilities shall not be paid to nor distributed amongst the members of the Fund but shall be given, or transferred, to such charitable institution or institutions as the m embers of the Comforts Fund shall at, or before, the time of dissolution, in General Meeting, determine with the approval of the Charity Commissioners.